HQ Data Entry Operator / Records Clerk
Requirements
- Responsibility and discipline
- Confident PC use, experience with Microsoft Office
- Experience with Google Sheets, Google Docs
- Understanding of records management principles
Responsibilities
- Maintaining and safekeeping military documentation
- Personnel records, preparation of orders and reports
- Monitoring compliance with document processing deadlines
- Working with electronic databases and specialised software
- Liaison with other units to exchange information
Terms
- Mobilisation until the end of martial law, or contract service
- Basic and specialist training as required
- Pay: base pay of UAH 21,000 + an additional bonus of UAH 30,000 — approximately UAH 51,000 – 55,000 per month in total, depending on the position and conditions of service
- Full social package
- Full provision of protective equipment and military property
- Opportunity to obtain combatant status (UBD)
Vacancy: HQ Data Entry Operator / Records Clerk
A brigade is thousands of people, and each of them exists in documents: appointments, leave, transfers, supply. When the flow of documents stops, real things stop — payments, leave, statuses.
The Records Clerk maintains military documentation and personnel records, ensures documents are processed on time and supports interaction between HQ and units.
This is a position on which it depends whether a person receives what they are entitled to on time.
Who can become a Records Clerk
No experience of military records management is required. What you need is accuracy and confident computer skills.
What really matters:
- Confident PC use, including office software
- Attention to detail: a mistake in a document becomes a specific person's problem
- Good organisation and the ability to work with large volumes of information
- Good command of written Ukrainian
- Medical fitness — determined by the military medical board (VLK)
On the main question: this is a military position, and everyone goes through basic military training. But you are hired for this specific job — in your profession.
What a Records Clerk does in the 141st SMB
In addition to what is described in the requirements above:
- Maintaining the unit's military documentation
- Keeping personnel records and keeping them up to date
- Timely processing of incoming and outgoing documents
- Interaction between HQ and units on documentation matters
- Preparing certificates and reports at the request of command
How you will be trained
The path is the same for everyone: 51 days of basic military training, then the brigade adaptation course — 14–15 days with instructors who have combat experience.
Then comes on-the-job training in military records management: document forms, record-keeping procedures, formatting requirements. Civilian experience of working with documents counts here.
Tactical medicine is drilled until it becomes automatic. Our instructors' principle is short: the priority is to survive.
What you will be provided with
You will be fully kitted out: gear, protective equipment, a workstation and equipment.
You will not be on your own. The Records Clerk works at HQ — alongside other administrative specialists, with areas of work divided between you.
What the terms include:
- Pay: base pay of UAH 21,000 + an additional bonus of UAH 30,000 — approximately UAH 51,000 – 55,000 per month in total, depending on the position and conditions of service
- Full provision of gear, protective equipment and military property
- The social package provided for service members
- Opportunity to obtain combatant status (UBD)
Where you can grow
- Senior records clerk, head of document management
- Brigade staff positions
- Related administrative areas — personnel work
- Professionally — experience of administration in a large organisation
In the 141st, competence and results count — not length of service.
Frequently Asked Questions
Logic and process: we answer the key questions about enlistment, training and status.
Apply for this positionDo I need experience of military records management?
+No, you will be trained on site. What you need is accuracy and confident computer skills.
Is this a combat position?
+No, it is administrative. Everyone goes through basic military training, but the main work is document management and record-keeping.
How is this different from the investigation team staff sergeant?
+The Records Clerk handles the unit's general documentation and personnel records. The staff sergeant works with the materials of official investigations.
I have no military experience. Can I still join you?
+Yes. Most of our best specialists were civilians yesterday. What matters to us is your motivation. We’ll match a role to your skills: if you understand machinery — you’ll go to the mechanics; if you know electronics — to UAVs or communications. Everything military — we’ll teach you.
How long does training take before deployment to the unit?
+Every recruit completes Basic General Military Training (BGMT) at a training center. After that — additional specialized training depending on the chosen role. We send only the prepared to the line of contact — that is our core principle.
What happens after I fill out the form?
+Your application goes to the recruiting center. Within 24 hours our specialist will call — it’s not an interrogation, just an introduction and answers to your questions. If we’re a match, the brigade issues an official request and our liaison helps you get through the TRC and MMB as fast as possible.
Can I transfer to the 141st SMB from another unit?
+Yes, we consider transfers — including via the Army+ app. Fill out the form and select the status “Active service member” — a recruiter will advise on your real chances and the steps involved.
I am AWOL (SZCh). Can I join?
+The law allows a return to service. If you’re motivated to fight in a sound team — fill out the form and state your status honestly. Our specialists will advise you individually on legal ways to return. Confidentially.
Do you provide uniform and equipment?
+Yes. The brigade fully provides basic kit, body armor, helmets and weapons. Plus — thanks to a strong volunteer network, we have additional technological support: drones, EW, transport.
Similar positions
Didn’t find your role?
The brigade has more specialities than the site describes, and some roles are not written up yet. If yours is missing, fill in the form and tell us which position you are looking for. A recruiter will check what is open right now and answer straight.
Tell us which role you wantWhat happens after you apply
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01
A call within 24 hours
Your application goes to the recruiting centre and a specialist calls within a day. It is not an interrogation — just an introduction and answers to your questions.
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02
Interview and choosing a role
Together we look at what you can do and where it is most useful. If we are a match, the brigade issues an official request for your transfer.
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03
Enlistment office and medical board — with support
Our liaison helps you get through the enlistment office and the military medical board as fast as possible. You do not navigate the queues alone.
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04
Training first, then the unit
Basic general military training takes 51 days, followed by the brigade’s 14–15 day adaptation course with instructors who have combat experience. We send only prepared soldiers to the front line.